Accounting HQ
The once-a-year items,
kept on a calendar.
Annual 1099s, donor letters, business license renewals, and business privilege and sales tax. We keep the due dates, so a renewal never surprises the camp.
- Who it is for
- Owner-operated camps with contractors, licenses, and sales across more than one line.
- On its own?
- These are handled inside an Accounting HQ engagement. Tell your Director something is coming due and it gets handled.
Showing for
Pick your camp type and this page will speak to it.
Annual 1099s
Tracked all summer, not found in January.
Guest instructors, trip guides, the farrier, the lifeguard trainer, and the trades who fix the dining hall roof. We collect their details when they first get paid, so the year-end forms are ready without a scramble.
Annual donor letters
What a donor reads matches what you booked.
If your camp has a foundation or a campership fund that takes gifts, we prepare the acknowledgment letters from the same gift records that sit in your books.
Business license renewals
The renewals nobody remembers.
County, city, and state licenses, plus the ones tied to food service or a camp store. We keep each one on a calendar by jurisdiction and start the renewal before it is due.
Business privilege and sales tax
Sales at the tuck shop count too.
The camp store, the tuck shop, meals for retreat groups, and offseason rentals can all carry tax. We track where it applies to your camp and bring in a specialist when it does.
The list we keep for you
One calendar, owned by your team.
| Item | What we track | When you hear from us |
|---|---|---|
| Annual 1099s | Contractor details collected at first payment | Before year end, with anything missing |
| Donor letters | Every gift tied to its fund | When letters are ready for your signature |
| License renewals | Each license by jurisdiction | Ahead of each renewal |
| Privilege and sales tax | Taxable sales by revenue line | Before each filing goes out |
Related
The rest of Accounting HQ
Accounting Operations
Books closed, reconciled, and reviewed every month, in camp categories.
Real-Time Bookkeeping
Transactions categorized as they clear, for smaller day camps and first seasons.
Camp Payroll
Payroll built for a headcount that triples in June.
Next door
Advisory HQ
When a filing question turns into a bigger decision, the advisory team is next door.
Next step
Tell us what is coming due.
Send us the list you keep today, even if it lives on a sticky note. We will show you how we would keep it.