Services
You do not need
accounting. You need answers.
We run the full back office for camps: bookkeeping, payroll, reporting, invoicing and bill pay, spend management, and profitability by revenue line. Accounting is just the mechanism. What you are actually buying is knowing your numbers well enough to decide with confidence, and a camp that is still here to make the next decision.
Right people, right tools, high communication. That is the whole model.
Order is a system, not an effort.
What we hear from camps
The problem, how we solve it, and what you get back.
01
A great staff member is doing a job they were never hired for
We take the ledger, the payroll runs, and the vendor bills off their desk and put them in the hands of accountants who do this every day for camps.
Your program, development, or facilities lead gets their week back.
02
The systems are old, or there are five of them and none of them talk
We work on the platforms you already run, add the tech-powered integrations that connect registration, banking, cards, and payroll, and keep a named person watching every automated step.
One set of numbers, current, without anyone re-typing it.
03
Nobody in the building has camp-specific expertise
Seasonal payroll across states, restricted funds, deposits and refunds, cost per camper. You get senior people who already know how a camp earns, for less than one qualified full-time hire.
Answers to the hard questions without a search committee.
04
The close is late, so the decisions are late
A month-end close on a calendar, plus a reporting package written for you and your board, not for an auditor. High communication, so you hear from us before you have to ask.
You make the call in week one, not week six.
Three people on your account, minimum.
A Fin Ops Specialist runs the daily transactions and is the person you text. A Controller owns your month-end close and reporting. A Director oversees the whole team and serves as your fractional CFO. Behind them sit payroll, tax, sales tax, nonprofit, and implementation specialists you could never justify hiring on your own.
The whole team costs less than one qualified full-time hire, and it holds a higher standard than a split-focus role ever could. Technology is a tool we lean on hard. It is not the thing we sell you.
The services
Six things we run for you, every month.
Bookkeeping
Every dollar in and out of your camp, tracked properly and closed on schedule.
- Monthly close
- Reconciliation
- Clean, audit-ready books
Payroll
From year-round staff to a summer headcount that multiplies overnight.
- Seasonal onboarding support
- Multi-state compliance
- Benefits and deductions
Financial reporting
Relevant, concise, actionable reporting every month, traceable back to the source.
- Monthly financial package
- Budget vs. actual
- Board-ready summaries
Invoicing & bill pay
Families pay easily, vendors get paid on time, and nobody chases paper.
- Automated invoicing
- Approval workflows
- Vendor management
Spend management
Controls that fit the fluctuating spending of camp life, with real accountability.
- Card programs and limits
- Receipt capture
- Department-level visibility
Revenue-line clarity
Sessions, offseason rentals, day camp, timber, pasture leases: each one measured on its own.
- Profitability by line
- Seasonal cash-flow view
- Cost allocation that holds up
The standard
Five levels of financial statements. We start at three.
Not all books are the same, and most camps have never been told what level theirs are actually at. Here is the scale our client directors use. The first two levels are not services we offer, at any price. A camp making real decisions on a real budget deserves a floor, and this is ours.
01
Not offeredUnmanaged / DIY
Books kept when there is time
Transactions sit uncategorized or miscoded, bank and card accounts do not tie out, and nothing is reconciled on a schedule. The statements cannot carry a decision, a loan application, or a tax return without a cleanup project first.
02
Not offeredBasic bookkeeping
Categorized, but only cash is reconciled
Someone maintains the books and reconciles bank and credit cards. Everything else on the balance sheet - loans, prepaids, fixed assets, payroll liabilities - goes unreviewed. Good enough for a general sense of activity, not for a decision.
03
Full month-end close
Numbers you can trust directionally
An accountant runs a structured close every month and reviews every balance sheet account. Reconciliation depth follows materiality rather than line-by-line on everything, but nothing is left unexamined: no negative or unreasonable balances, no unresolved suspense accounts.
Where we start
04
Full business performance close
Numbers that can carry advice
Level 3 plus the full performance picture each month: timing adjusted so the statements reflect what was actually earned and owed, not just cash in and out, with budget-to-actual alongside it. This is the level where CFO and advisory guidance rests on something solid.
Most camps land here
05
Audit-ready
Numbers that hold up to outside scrutiny
Full documentation and a traceable audit trail behind every material transaction and judgment - accruals, estimates, reserves, revenue recognition. Supporting schedules reconcile to the general ledger and policies are written down and applied consistently, so an audit or a diligence process finds little to adjust.
For audits and diligence
Every engagement begins with an honest read on where your books sit today, and a plan to get them to the level the decisions in front of you require.
Also on the list
The once-a-year items that always land on the wrong desk.
These do not need their own engagement. Tell your Director it is coming due and it gets handled.
Annual 1099s
Contractors, guest instructors, and trades tracked all year, then filed on time without a January scramble.
Annual donor letters
Acknowledgment letters that reconcile to the gift ledger, so what a donor reads matches what you booked.
Business license renewals
Renewals tracked by jurisdiction and filed before the deadline, including the ones nobody remembers.
Business privilege and sales tax
Privilege tax filings plus sales tax on retail, food service, and rentals, with a specialist on it when it applies.
Next step