Camp Intelligence
Your camp already has
the data.
Camp Intelligence is the enrollment, staffing, revenue, and cost data behind the decisions you cannot afford to guess on, surfaced by connecting the systems your camp already runs on. The point is not the dashboard. It is making the calls that get you another summer.
Connecting the systems is one skill. Knowing whether the numbers are right is another. We do both.
The numbers were always there.
What we hear from camps
Sound familiar?
“Our registrar rebuilds the enrollment report by hand every Monday.”
“I cannot tell you where we are against last summer without asking three people.”
“By the time I see the numbers, they are a few weeks old.”
“We found out we were short staffed for week four during week four.”
Your numbers are not missing. They are spread across systems that were never built to talk to each other, and someone on your team is bridging them by hand. That holds together until the person who does it moves on, or until you need the answer in the middle of a season.
A report built by hand is out of date the day it is finished. That is not a reporting problem. It is a decision problem.
What it looks like
One live view of the season.
On a phone, too
An example view. Yours is built from the systems you already run on, with every number traceable back to where it came from, and it reads the same on a phone in the middle of a session week as it does on a desk.
Three ways camps use it
Start with one. Add the others later.
01
Owner dashboard
- For
- Owners and executive directors
- Today
- You wait for someone to assemble the numbers, and by then they have aged.
- Instead
- One live view of the season. Camper weeks sold against last year, session fill, retention, and revenue and cost per camper week.
02
Automated reporting
- For
- Registrars and business managers
- Today
- The same reports get rebuilt by hand, every week, all season.
- Instead
- The reports build and send themselves on the schedule you set. Your registrar reviews them instead of assembling them.
03
Live operations data
- For
- Staffing coordinators and program directors
- Today
- Answering whether you are covered for week four takes three phone calls.
- Instead
- Current staffing counts and camper to staff ratios by session, visible before the week starts rather than during it.
Camp Intelligence
You do not have to move your accounting to us.
Camp Intelligence stands on its own. Plenty of camps come to us for this and keep the bookkeeper they already have and like. If you would rather have one team handling the books and the reporting together, we do that too.
Either way, we start with the systems you already run on.
How it works
Four steps, and most of the work is ours.
01
We map what you have
Which systems hold what, and what your team is rebuilding by hand today.
02
We build the connections
Custom links to CampMinder, UltraCamp, and the other systems you run on, pulling the fields that actually drive decisions.
03
We tie it to your financials
Enrollment and staffing numbers only mean something sitting next to revenue and cost.
04
We keep it running
Systems change. We maintain the connections, and because we work in camp books every month, we notice when a number looks wrong.
Why we do this
We would rather show you than tell you.
We think the highest use of your team's time is campers. Every hour your registrar spends rebuilding a report by hand is an hour that is not going to camp.
On a short call we will walk you through a live dashboard and show you where each number comes from. You will know quickly whether this is worth doing at your camp.
Step 1 of 2
Start with a look at what you already have.
What happens next
- You send the basics here. It takes about a minute.
- You pick a time on our calendar in the next step, with nothing to retype.
- We look at what your systems hold today and what your team is rebuilding by hand.
Prefer email?
info@bowlinehq.com